(a) All meetings and hearings of an Industry Standards Board shall be open to the public, and noticed and conducted in compliance with the Michigan Open Meetings Act, being MCL 15.261 et seq. In accordance with the purposes of Industry Standards Boards, public participation is to be encouraged and public comment shall be a part of every Industry Standards Board meeting.
(b) Records of an Industry Standards Board shall be made available in accordance with the Michigan Freedom of
Information Act, being MCL 15.231 et seq.
Codified by Ord. No. 2021-42 (JCC 11/3/2021, Passed 11/16/2021, Approved 11/22/2021, Published 11/30/2021, Effective 11/30/2021).
Special meetings of an Industry Standards Board shall be called at the request of the Chairperson, three members of the Board, by City Council, or by the Mayor. Notice of special meeting shall be given at least 48 hours prior to such meetings and shall state the purpose, date, time, and place of the meeting. Special meetings shall be held in accordance with Section 8 of the Michigan Open Meetings Act, being MCL 15.268.
Codified by Ord. No. 2021-42 (JCC 11/3/2021, Passed 11/16/2021, Approved 11/22/2021, Published 11/30/2021, Effective 11/30/2021).
(a) Under Section 8 of the Michigan Open Meetings Act, being MCL 15.268, an Industry Standards Board may go into closed session only for certain specified exemptions.
(b) When an agenda item falls under one of the exceptions under Section 8 of the Michigan Open Meetings Act, being MCL 15.268(a) through (h), the Chairperson shall call for a roll call vote to go into closed session. Upon receiving the necessary majority or two-thirds roll call vote, as specified by Section 7 of the Michigan Open Meetings Act, being MCL 15.267, the portion of the meeting subject to the exception enumerated in the Michigan Open Meetings Act shall be closed to the public.
(c) The Secretary, or designee of the Chairperson, shall act as recording Secretary during a closed session and keep separate minutes. In accordance with Section 7 of the Michigan Open Meetings Act being MCL 15.267, the minutes of all closed meetings shall be kept in the Office of the City Clerk for one year and a day.
Codified by Ord. No. 2021-42 (JCC 11/3/2021, Passed 11/16/2021, Approved 11/22/2021, Published 11/30/2021, Effective 11/30/2021).
A majority of members serving shall constitute a quorum of an Industry Standards Board for the taking of official action at regular and special meetings.
Codified by Ord. No. 2021-42 (JCC 11/3/2021, Passed 11/16/2021, Approved 11/22/2021, Published 11/30/2021, Effective 11/30/2021).
(a) The Chairperson or persons calling the meeting shall prepare, in conjunction with designated staff, an agenda for each meeting.
(b) To the extent practicable, the agenda package shall be hand-delivered, mailed via first class mail, or sent via email, to each Industry Standards Board Member and the City Clerk at least four days prior to the meeting. The package shall contain sufficient information and reports so that Industry Standards Board members have the opportunity to obtain a working knowledge of each item appearing on the agenda.
(c) Changes to the agenda may be proposed after discussion with, and concurrence by, the Chairperson. The agenda may be amended at the Industry Standards Board meeting by action of the Industry Standards Board.
(d) All Industry Standards Board members shall provide, and update as necessary, contact information with the Office of the City Clerk for the purposes of receiving meeting notices, agenda packages, and other relevant information.
Codified by Ord. No. 2021-42 (JCC 11/3/2021, Passed 11/16/2021, Approved 11/22/2021, Published 11/30/2021, Effective 11/30/2021).
Parliamentary procedure in Industry Standards Boards meetings shall be governed by “Robert’s Rules of Order, Newly Revised.”
Codified by Ord. No. 2021-42 (JCC 11/3/2021, Passed 11/16/2021, Approved 11/22/2021, Published 11/30/2021, Effective 11/30/2021).
An Industry Standards Board may schedule hearings and discussions on any topic or item related to information relevant to the subject industry for which the Industry Standards Board was established, or regarding a topic or an item on which formal action may be required.
Codified by Ord. No. 2021-42 (JCC 11/3/2021, Passed 11/16/2021, Approved 11/22/2021, Published 11/30/2021, Effective 11/30/2021).
Codified by Ord. No. 2021-42 (JCC 11/3/2021, Passed 11/16/2021, Approved 11/22/2021, Published 11/30/2021, Effective 11/30/2021).